Honorable Mayor Moore Wolfe and City Council Members

Scot Wrighton, City Manager

Matthew C. Newell, P.E., Public Works Director

Paul Caswell, P.E., City Engineer

Robert Weil, P.E., Assistant City Engineer

Resolution Authorizing a Contract Change Order with Burdick Plumbing and Heating Co., Inc. for the William Street Pump Station Improvements

It is recommended by staff that the City Council approve the attached resolutions authorizing a Contract Change Order in the amount of $69,767.83 with Burdick Plumbing & Heating Co., Inc. for removal of asbestos-containing materials ($19,767.83) and adding a contingency ($50,000) for the for the William Street Pump Station Improvements Project, City Project 2022-17.

Project Description

The William Street Pump Station, constructed in 1970, is adjacent to a 5 million gallon ground-level reservoir, which provides backup storage in the case that other water system reservoirs are unavailable. The location of this reservoir at 27th and William is such that the stored water is available for firefighting in the northeast quadrant industrial zone.

In keeping with the City Council's priority goals related to prudent management of water resources, a project was designed and publicly bid to upgrade the pump station and extend its service life. Burdick Plumbing and Heating Co., Inc. was the lowest responsible bidder and was awarded a contract in the amount of $806,504.00 last year.

The plans and specifications called for removal of asbestos-containing materials in the areas of work. Burdick retained a subcontractor to perform the required asbestos mitigation.  During the initial site meeting with the subcontractor, it was noted that there were other locations within the pump station with exposed asbestos that were not being touched by the construction and therefore not included in the overall contract.  It was recommended that this additional material be removed for occupational safety reasons. 

Burdick proposed to fully mitigate all asbestos-containing material in the William Street Pump Station for an additional cost of $19,767.83.

In addition, nearly all projects have unforeseen elements arise and contingency funds are routinely approved as part of City projects.  In dealing with the asbestos issue, it was noted that no contingency allowance was approved for the William Street Pump Station project.  It is recommended that an additional $50,000.00 be authorized for contingencies for the project.  

These proposed changes are all detailed on the attached change order.

SCHEDULE:   

The expected completion date of June 30, 2024, will not be affected by this contract change order.

LEGAL REVIEW:  The project plans and specifications were reviewed by the Legal Department on August 24, 2023.

• July 12, 2022- Study session in which the Mayor and City Council were briefed on the Water Utility Long Term Sustainability Plan, which recommended replacement of aging equipment at the William Street Pump Station.
• July 18, 2022- Approval of a consulting services agreement with Crawford, Murphy and Tilly (CMT) to design four improvement projects identified in the Water Utility Long Term Sustainability Plan, including the William Street Pump Station.
• September 25, 2023- Study session in which the Mayor and City Council were briefed on implementation of the sustainability plan.
• October 16, 2023- City Council awarded a construction contract in the amount of $806,504.00 to Burdick Plumbing and Heating Co., Inc. for the William Street Pump Station Improvements, City Project 2022-17.

Budget Impact:   Funding for this project is allocated in the Capital Bond Fund which is supported by water fees.  There is a sufficient balance for the proposed change order. 

Staff Impact:  Staff has allocated time to manage this project.